Product

Purchase Management System

The Purchase Management System for assets and consumables is designed for businesses with multiple locations. The central head office manages procurement for all branches: branches send their requests to the central office, the requests are collated, and goods are purchased through purchase orders, with the subsequent invoices and payments handled in the system. Data is managed through a cloud-based web application, with Excel upload and download utilities for ease of operation. The movement of goods across branches is tracked in the application.

Purchase Management

  • Assets are barcoded for easy retrieval during audits, and the entire asset management workflow is maintained, from purchase request to asset disposal. Asset depreciation is calculated using various methods.

  • The system works on the maker-checker principle and is best suited to cooperative banks, insurance companies and similar organizations.

What it does

Purchase Management Application features:

  • Purchase Requests

    Individual branches can raise purchase requests for assets, consumables or stationery items.

  • Purchase Orders

    The head office issues a purchase order after vendor evaluation and quote comparison.

  • Goods Dispatch

    Vendors dispatch goods to branch offices or the central godown, as requested.

  • Goods Receipt

    Goods are received at the different locations, where the quantity is verified and reported to the head office.

  • Invoices

    Invoices received are tracked through the payment process.

  • Goods Consumption

    Branches maintain their inventory of goods through consumption reports.

  • Material Movement

    Goods moved from one branch to another are tracked, giving a live inventory status.

  • Asset Depreciation

    The system calculates asset depreciation using the formulae defined for each asset type.

  • Bulk Uploads

    The system allows bulk uploads of asset data in a prescribed format, making data easy to manage.

  • Security

    The system works on the maker-checker principle: every entry is verified by a checker to ensure accuracy.

  • AMC/Warranty

    The system maintains AMC and warranty data for assets, with timely alerts for renewals.

  • Reports

    The system generates reports such as current stock, goods received, purchase orders, branch-to-branch transfers and payments.

Our references:

Managing procurement across branches?

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